Administrative Assistant (Part-Time)

Urban Green Lab

Nashville, TN

HQ, Office & Administrative Support


Position Description / Responsibilities

OPPORTUNITY

Urban Green Lab, the center of sustainable living education in Nashville, seeks an administrative assistant to join our team and help make sustainable living education a top priority for our city.

URBAN GREEN LAB

At Urban Green Lab, we teach communities how to live sustainably.  Founded in 2009 in Nashville, we organize, train, and connect visionaries in classrooms, households, and workplaces so they feel empowered to teach others how and why to make more sustainable choices.  We believe in systemic change and work together to create a plan for teaching communities the basics of sustainable living. We believe sustainability is for all of us, think education is the key to prevention, value the power of partnerships and teamwork, pursue quality over quantity, and are good stewards of our organization.  

SUMMARY OF THE POSITION

The Administrative Assistant is a critical part of the team, and assists the Executive Director and staff with a variety of financial, operational, and general administrative duties.  Supervised by the Executive Director, the Administrative Assistant is primarily responsible for financial support, such as invoices and coding expenses, but also basic administration, like troubleshooting tech or compliance matters.  The position is part-time (20 hours per week), based in Nashville, and requires some travel citywide to meet with vendors or assist programs. Some evening and weekend duties are required.

KEY RESPONSIBILITIES

Percentages of effort and tasks may evolve with time.

1. FINANCE SUPPORT (50%)

2. GENERAL ADMINISTRATION (30%)

3. OTHER (20%)


Position Requirements

ATTRIBUTES

The successful candidate will ideally possess the following attributes and professional qualifications:

  1. Passionate commitment to Urban Green Lab’s mission and values

  2. Entrepreneurial, with a sense of how to sustain innovative programming

  3. Outstanding interpersonal and organizational skills, and high sense of integrity

  4. A positive, flexible attitude, intellectual curiosity, and capacity to adjust to change

  5. Diplomatic, with excellent community relations, listening, and learning skills

  6. Self-reliant, proactive, dependable – a team player to the core

  7. Humility and grace under pressure, a sense of humor

OTHER QUALIFICATIONS

  1. At least 1-2 years of relevant experience (bachelor’s degree preferred, but not required)

  2. Experience with administrative or operational support, especially with small nonprofits, a plus 

  3. Background in finance or budgets especially helpful, including Quickbooks and spreadsheets

  4. Familiarity with problem solving and identifying resources that can assist with staff inquiries

  5. Comfort working with everybody, including vendors, businesses, families, and the public

  6. Understanding of sustainable living, the environment, or related issues a plus

  7. Clear oral and written communications, and experience with reports


Application Instructions

Please email cover letter, resume, and three professional references (email, phone, and nature of each affiliation) to Todd Lawrence, Executive Director, connect@urbangreenlab.org.  References will not be contacted without prior approval. Submissions that are incomplete or sent by other means, plus phone calls, will not be considered or returned.  Candidates are encouraged to read about us first at www.urbangreenlab.org. Only applicants selected for consideration will be contacted.  Applications are accepted until position is filled. All correspondence is confidential.  Background check required.

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