Administrative Services Assistant 3
State of Tennessee
HQ, Office & Administrative Support
Position Description / Responsibilities
The Tennessee Department of General Services is responsible for providing goods and services to the State government of Tennessee. Its primary customers are other State departments and agencies. It also serves vendors wishing to do business with the State, and citizens and organizations interested in purchasing surplus State and federal property. The Department’s services include centralized procurement for State departments; management of the State’s real estate assets; motor vehicle and equipment management; printing, media, and photographic services; postal services; warehousing and distribution; State employee parking, badging, and shuttle services; and assistance to small businesses and businesses owned by minorities, women, and veterans. For more information about the Department of General Services please visit www.tn.gov/generalservices.
The Department of General Services Vehicle & Asset Management is looking to fill an Administrative Services Assistant position to assist the Assistant Commissioner and the VAM team. The position is located at 6500 Centennial Blvd in Nashville and the monthly starting salary is $2,769 - $3,184 (determined on experience). Information regarding benefits can be found at www.tn.gov/hr/employees1/benef....
Examples of Duties and Responsibilities
Assists executive staff in preparing reports, proposals and other documents by collecting and analyzing data, formatting, inputting, retrieving, copying or transmitting data
Handles internal and external phone calls with professionalism and efficiency
Welcomes guests and customers by greeting them in person or by telephone; answering or directing departmental inquiries
Serves as a liaison to senior management and coordinates executive outreach and external relations efforts.
Editing documents for grammar and spelling, as well as for technical accuracy, and formatting documents to meet state and department standards for publication.
Learning new technical skills, and assisting others in the same.
Participates in after-hours business functions, as needed
Reads and evaluates incoming memos, submissions, and reports to determine their significance and plans their distribution
Files and retrieves corporate documents, records and reports; opens, sorts, and distributes incoming correspondence, including faxes and email
Schedule all travel & meetings including prioritizing and communicating all relevant details to participants
Serve as the first point of contact for a variety of high-level relationships
Transcribe meeting notes
Completion of an Bachelor’s Degree from an accredited college or university; and 2 years of experience providing general administrative assistant duties in the private or public sector; or
4 years of experience providing general administrative assistant duties in the private or public sector
Experience with Microsoft Excel, Word, and PowerPoint at an advanced level
Superior organizational and problem solving skills
Excellent verbal and written communication skills
Excellent customer service skills
Adaptable to change and exhibits creativity in problem solving
Qualified candidates should submit a resume and letter of interest to DGS.Recruiting@tn.gov. Position will be posted until filled.