Assistant to the CEO
Center for Nonprofit Management
HR, Office & Administrative Support
Position Description / Responsibilities
Role Summary and Purpose:
The goal of this position is to build capacity for the CEO through advanced administrative capabilities and exceptional organizational and communication skills.
The Executive Assistant to the CEO is the direct support role to CNM’s President and CEO. They are responsible for performing a range of duties related to the CEO’s day-to-day workload and schedule, and in support of any special projects pertaining to agency programs and operations the CEO oversees, including but not limited to development, education, consulting, collective impact, etc.
The ideal candidate will be a savvy self-starter and a confident communicator (written and verbal) who possesses the ability to manage the CEO’s complex internal and external responsibilities. The candidate will direct their projects with urgency and in a way that allows the CEO and organization to be as efficient and effective as possible.
Given that a priority function of the CEO’s schedule is dedicated to development and fundraising, this role will also work closely with the Director of Development on development and fundraising tasks, including research and writing support for the grant submission process.
The Center for Nonprofit Management (CNM):
As a member-services organization offering courses, consulting and other resources to our regional nonprofits, this position allows for a wide lens on the sector and is ideal for someone who wants to grow their career in the nonprofit industry. CNM’s mission is to amplify the impact of our member organizations and their partners. We are committed to supporting the excellence of our members and of our staff. We believe in the value of investing in our team’s professional growth.
- Assist CEO with communication to Board of Directors, donors, member contacts, and other community stakeholders; manage calendaring and email management via Microsoft Outlook.
- Serve as liaison to the Board of Directors on behalf of CEO. Help prepare materials in advance of board of directors’ meetings and board committee meetings.
- Manage logistics for internal and external meetings hosted by CEO and other leadership staff including: Drafting/printing materials, setting reservations, organizing food and beverage, managing changes in schedule with meeting/event stakeholders, etc.
- Assist with development and fundraising tasks including: Research and complete funder profiles in advance of CEO/DD prospect meetings, research new corporate and foundation funding sources, customize proposal template for grant submissions.
- Manage ongoing development operations administrative tasks as assigned by CEO and/or Director of Development such as: Manage donor records, mail-merge group emails via Word/Outlook on behalf of CEO to external stakeholders, draft and send acknowledgement letters, scan/save donation documents, help team prep for upcoming meetings, maintain board member records, etc.
- Work well with all levels of internal staff and external parties; communicate with all stakeholders in a calm, mature manner.
- Assist staff with “pop-up” projects as needed; As a host for courses and events, staff collaboration and support is required.
- Participate in organizational and team meetings as assigned; adhere to all CNM policies and protocols.
- Exercise sensitivity to confidential matters with the CEO.
- Act as personal assistance to the CEO on occasions when morning and/or evening work related duties or events prohibit her from doing so herself.
Qualifications, Skills and Capabilities:
- Required: Bachelor’s degree
- Preferred: three+ years of nonprofit experience
- Working knowledge of MS Office Suite especially: Outlook, Word, and Excel; CNM will provide training if the candidate displays exemplary skills across most other qualifications.
- An exceptional knack for organization, high level administrative multi-tasking abilities, and a positive, self-assured approach to projects.
- Interest and experience in fundraising, development and/or nonprofit management.
- Advanced English language written and verbal communication proficiency; confident writer.
- Demonstrated experience managing projects with excellent follow through.
- Exemplary planning and time management skills
- Detail-oriented meeting management skills
- Valid driver’s license
Contact Marisa Swystun, Director of Development, email@example.com