State of Tennessee
Business & Professional Services
Position Description / Responsibilities
Tennessee Department of Finance and Administration
Education and Experience:
Graduation from an accredited college or university with a bachelor’s degree in accounting AND current licensure as a Certified Public Accountant (CPA) in the State of Tennessee AND 10 years of experience in accounting roles of increasing responsibility and complexity, with at least 5 years of experience in a supervisory role.
Necessary Special Qualifications:
The job title is Executive Service and serves at the pleasure of the appointing authority of the department in which the position is located.
Under executive direction, is responsible for managerial level professional financial, accounting, and management work of considerable difficulty in state department accounting programs, and performs related work as required.
The Department Controller functions as the Chief Financial Officer for the largest of departments. This class may supervise and differs from the Fiscal Officer series, Accounting Manager, Accountant series, and/or Para-professional Accounting series in that an incumbent of the latter is not responsible for executive-level accounting and/or leadership duties. This class may report to and differs from Assistant Commissioner, Deputy Commissioner, and/or Commissioner in that an incumbent of the latter serves as the appointing authority and is responsible for executive leadership across all functions within a given department/agency.
Work Activities: Guiding, Directing, and Motivating Subordinates:
- Directly executes and/or closely supervises all accounting activities, from journal entries to general ledger account reconciliations to ensure the execution and delivery of efficient, timely and insightful monthly and annual financial closings.
- Prepares and/or closely supervises the preparation of financial statements to meet financial reporting requirements.
- Performs and/or closely supervises grant accounting related functions, including budget monitoring and analysis, general ledger to grant file reconciliation, periodic grantor drawdown, and reporting and closeout activities.
- Leads committees to review current processes and recommend improvements to achieve greater efficiencies.
- Adheres to all laws, agency directives, policies, procedures, and protocols while fulfilling duties to provide an example to assigned subordinates.
Coaching and Developing Others:
- Mentors and develops staff using a supportive and collaborative approach.
- Creates, conducts, and approves job plans and performance evaluations for assigned subordinates.
- Addresses and/or recognizes the performance of assigned subordinates appropriately in accordance with established policy.
- Provides coaching to assigned subordinates on appropriate performance management techniques in accordance with recommendations from department Human Resources personnel.
Evaluating Information to Determine Compliance with Standards:
- Evaluates accounting processes and transactions to assure that all federal, state, and agency directives, policies, procedures, and protocols are followed.
- Assures that timely budget requests reflect anticipated accounting events.
- Evaluates project plans and performance goals developed by assigned subordinates to ensure alignment with organizational goals.
- Assures assigned subordinates are completing tasks on time and within assigned performance standards.
- Reviews disciplinary actions executed by assigned subordinates to ensure that they are administered in accordance with agency policy and Department of Human Resources policies and procedures.
Analyzing Data or Information:
- Understands, interprets, and applies generally accepted accounting principles to properly record accounting events and prepare financial statements.
- Interprets and applies federal and state legal requirements affecting accounting by studying existing and new legislation, anticipating future legislation, and enforcing adherence to requirements to inform decision making.
- Assesses financial performance against both the annual budget and the department's business strategy.
- Performs complex as well as routine accounting reviews and analyses to inform operational and strategic decision making.
Monitoring Processes, Materials, or Surroundings:
- Participates in enterprise-wide risk management assessments, including associated on-going risk mitigation, to prevent fraud, waste, and abuse.
- Monitors business processes and procedures to ensure that they are working in accordance with objectives.
- Monitors external economic environment to determine impact on organizational objectives and financial reporting.
Estimating the Quantifiable Characteristics of Products, Events, or Information:
- Prepares cost benefit analyses to inform organizational decision making.
- Generates financial estimates to assist in preparation of financial statements and in organizational decisions.
- Implements, monitors, and enhances appropriate systems of internal controls and accounting procedures.
- Develops a transaction classification schema using existing account structure that efficiently and effectively maintains proper accountability and supports the business needs of the organization.
- Develops new business processes to incorporate organizational, environmental, computer system, and legislative changes.
- Continuously improves business processes to create greater efficiencies.
Developing Objectives and Strategies:
- Develops departmental cash flow forecasting by working in partnership with management.
- Develops clear and measurable objectives for financial operations within the department.
- Assists with the development and periodic review of all department directives, policies, procedures, and protocols as needed.
- Develops possible strategies to solve potential financial problems with department programs, directives, policies, procedures, and protocols.
- Formulates courses of action which support the business mission, inform operational and strategic decision making, and maintain compliance with laws and regulations.
Communicating with Supervisors, Peers, or Subordinates:
- Prepares and presents briefings to various internal business partners on accounting issues to clearly communicate financial information.
- Communicates and advises internal business partners on the impact of state/departmental policies and procedures and federal guidelines.
- Communicates regularly with other financial officers to coordinate operational activities and program development with other departments and ensure uniformity between departments.
- Communicates regularly with subordinates and peers in regards to operational goals, initiatives and priorities to ensure operational consistency and success.
Communicating with Persons Outside Organization:
- Serves on department and statewide committees in the design, development, and implementation of new management information, accounting, and reporting systems.
- Consults with external and internal auditors and state, federal and local officials regarding the financial operations of the department; testifies before legislative committees relative to the financial operations of the department.
- Interacts with external contractors, service providers, and other representatives to ensure contract fulfillment.
Establishing and Maintaining Interpersonal Relationships:
- Works with other departments and organizations to assure that operational and programmatic activities receive early concurrence and input from federal and statewide authorities.
- Ensures healthy relationships with other departments, legislators, and organizations to maintain a collaborative working environment.
Competencies (KSA's): Competencies:
- Intellectual Horsepower
- Priority Setting
- Command Skills
- Standing Alone
- Organizational Agility
- Managing Vision and Purpose
- Process Management
- Advanced knowledge of accounting and financial reporting as it relates to governmental and financial accounting standards
- Advanced knowledge of laws, legal codes, government regulations, executive orders, agency rules, and the legislative process
- Advanced knowledge of business and management principles involved in strategic planning, resource allocation, leadership techniques, production methods
- Advanced knowledge of principles and processes for providing customer and personal services, to include customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
- Intermediate knowledge of human resources management principles involved in HR modeling and coordination of people and resources
- Advanced skill in the analysis of financial, budgetary, and compliance data/measures
- Advanced skill in organizing all aspects of departmental accounting operations
- Advanced business and financial management systems analysis and evaluation skills
- Advanced interpersonal and social perceptiveness skills
- Advanced presentation skills
- Advanced judgment and decision making skills
- Advanced time management skills
- Intermediate public speaking skills
- Intermediate Project Management skills
- Intermediate negotiation and persuasion skills
- Complex problem solving skills
- Active listening skills
- Advanced oral expression and comprehension ability
- Advanced written expression and comprehension ability
- Ability to effectively translate complex financial concepts and results to individuals at all levels and backgrounds
- Ability to coach and mentor a team with diverse levels of expertise
- Intermediate mathematical reasoning ability
- Problem sensitivity
- Inductive and deductive reasoning
- Fluency of ideas
Pursuant to the State of TN's policy of non-discrimination, the State of Tennessee does not discriminate on the basis of race, sex, religion, color, national or ethnic origin, sexual orientation, age, disability, or military services in its policies, or in the admission of, access to, treatment, or employment in its programs, services, or activities.
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