Executive and Finance Assistant

Nashville Academy of Medicine / Medical Foundation of Nashville


Finance & Accounting , Health Care , HR, Office & Administrative Support

Position Description / Responsibilities

Job Summary
This position’s focus is working with and for the senior leadership of the Nashville Academy of Medicine and Medical Foundation of Nashville. The position plays an integral role in maintaining the operational functions of the organization for efficiency and consistency. Excellent communication skills, both written and verbal, are essential.

Job Responsibilities

Support business operations, including banking, incoming communications, and vendor management
Assist with data entry and running reports from organizational databases
Serve as the primary internal contact for all IT needs, providing solutions as possible and escalation as needed
Tracks timing and coordinates annual HR trainings for staff (HIPAA, Title VI, etc.)
Plans and executes annual dues billing for managed organizations
Supports and executes large mailing projects
Plans and coordinates board meetings and events with the input from staff lead
Coordinates annual updates for membership applications and invoices
Manage general organizational email inbox and postal mail box

Position Requirements

3-5 years of broad-based, progressive experience. (Will consider a recent graduate with internships and leadership demonstration.)
Bachelor’s degree is preferred.
Must possess a strong experience with relationship building.
Work in an association with membership engagement and/or within healthcare is a plus.
Exceptional interpersonal and relational skills.
Must be a team player.
Ability to quickly learn and adapt new skills.
Strong project management skills; process oriented, organized and detailed
Demonstrated problem-solving skills, including assessing situations, evaluating options and delivering clear, data-driven recommendations
Some travel within the state and evening availability is required
Exceptional verbal and written communication skills, including the ability to communicate across all levels in the organization.
Driven, self-starter who is comfortable working both independently and collaboratively in a fast-paced environment
Proven ability to communicate both in written and verbal forms with people from a variety of backgrounds.
Passionate about helping the underserved and in full agreement with the mission and core values of both NAM and MFN.
Proficiency in the Microsoft Office suite of computer programs (Word, Excel, etc.)

Application Instructions

Application Instructions:
Send resumes and cover letter as attachment(s) to info@nashvillemedicine.org with “Executive and Finance Assistant” in the subject line with your name.

The Nashville Academy of Medicine and Medical Foundation of Nashville are equal opportunity employers.

Resume review will begin in early May. There will be an opportunity to ask questions later in the interview process, so no phone calls please.

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