Executive Assistant

Nashville Repertory Theatre

NASHVILLE

Administration

Position Description / Responsibilities

Purpose of the Role

• The Executive Assistant is responsible for supporting a wide range of complex administrative functions, including advanced stakeholder communications, project management, strategic planning, processing and reconciling financial transactions, and scheduling.

Primary Duties

• Working concurrently with the Executive Director to prioritize internal and external meetings; setting and distributing meeting agendas

• Manage complex calendars, responding quickly and efficiently to a high volume of scheduling requests and changes, showing significant independent judgment in identifying and resolving potential conflicts for the Executive Director

• Compose, edit and proof written correspondence and broader communications

• Support the Executive Director in board relationship and activities

• Prepare speaking points and other materials for policies, institutional matters, project memos, and other communications as necessary

• Attend internal and external meetings and regularly brief the Executive Director on matters of significance

• Attend events in the community with and on behalf of the Executive Director

• Developing effective systems for managing administrative needs, proactively setting priorities, and anticipating tasks needed to execute key goals and projects

• Errands and other tasks as assigned

• E-mail management

• Supporting the Executive Director on closing open loops in projects and strategic initiatives

Position Requirements

Qualifications

• Excellent organizational skills to prioritize work in an environment with multiple and conflicting interests

• Demonstrated strength in administrative skills including writing, scheduling, and time and project management

• Must be able to work under the pressure of deadlines while exercising judgment, diplomacy, and maintaining the confidentiality

• Requires a highly professional manner and excellent interpersonal and communications skills

• Must be able to work independently with minimal supervision and as part of a team, as well as work across departments and with a variety of projects and constituencies

• High degree of efficiency with Microsoft Office suite, Google docs, and other leading software

• Exemplary communication skills

Application Instructions

To Apply: Email cover letter and resume to nashrepjobs@gmail.com. Applications will be accepted until June 14.