Executive Assistant, TCIS and THA Marketing & Communications

Tennessee Hospital Association

Brentwood, TN

Health Care , HR, Office & Administrative Support , Marketing, Communications & Information Technology

Position Description / Responsibilities

EOE: race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet


Responsible for administrative support for TCIS and administrative assistance to the TCIS Senior Vice President (SVP), Vice President of Business Development and Director of Marketing as well as providing administrative support for the marketing and communications department and administrative assistance to the Vice President of Marketing and Communications (VP).

ESSENTIAL FUNCTIONS OF THE JOB: (listed in order of importance) List your principal accountabilities; identify what you do, what end results you are accountable for, and how you measure your success.



Marketing and Communications

a. Supports the department in scheduling and travel planning.

b. Supports the VP of Marketing and Communications in executive administrative tasks such as expense reporting, scheduling meetings, taking calls, distributing mail, greeting guests, filing, digital file organization, and mail merges.

c. Orders and assembles supplies for events, welcome packets, CEO orientations, awards, etc.

d. Compiles welcome packets and CEO orientation packets.

e. Compiles and distributes script books to chairs for annual meeting.

f. Maintains THA subscriptions as assigned.

g. Coordinates and handles payment for all THA staff photos and manages digital files.

h. Handles certain THA-specific printed material, like business cards, letterhead, folders, etc.

i. Reviews and sends monthly/weekly internal update.

j. Schedules and organizes monthly associate management, administrative, internal services and member services staff meeting and assist with the agenda and content for the meeting

k. Submits information to the accounting department timely for payment of marketing and communications department expenses.

Marketing and Communications Assistance:

1. With direction from the THA Senior Director of Marketing and Brand Communications, coordinates the day-to-day content planning, scheduling, real-time monitoring and engagement for THA on LinkedIn, Facebook, Twitter, Instagram and YouTube.

2. Monitors and evaluates email marketing and social media results on a weekly basis in coordination with department goals and benchmarks.

3. Assists in execution of larger marketing projects in support of brand strategy.

4. Formats and distributes THA email communications using Emma.

5. Assists in the printing and mailing of marketing materials when needed


ORGANIZATIONAL STRUCTURE: (Positions reporting directly to you, if any, and their areas of responsibility)


Position Requirements

Educational and Experience Requirements Needed to Perform the Duties of the Job:

Bachelor’s degree or a minimum of three years’ experience in a similar position required.

Skills Required to Perform the Duties of the Job:

Application Instructions

Please apply through


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