Leave Administrator

Vanderbilt University

Nashville, TN

HQ, Office & Administrative Support

Position Description / Responsibilities


The Leave Administrator is both a strategic advisor and a hands-on administrator responsible for managing various employee leave programs at Vanderbilt. The position will administer employee leave requests and provide guidance to employees and managers, and reports jointly to the executive directors of HR Benefits and HR Consulting. As a member of both teams, the incumbent will bridge the two fast-paced and dynamic teams with knowledge, insight and advice regarding employee leave plans and leave cases.

The Leave Administrator administers all applicable federal, state and institutional leave programs except faculty-specific leaves such as scholarly leaves (which are administered by the Office of the Provost). The position serves as a strategic partner to provide consultative expertise regarding the rights and responsibilities of both faculty/staff employees and management.   The position processes leave requests for faculty and staff and serves as a central point of contact to coordinate and resolve related issues. The position’s responsibilities necessitate expert knowledge of various programmatic areas and processes that impact or are impacted by an employee’s leave status, including but not limited to payroll implications, benefits continuation, paid time off, FMLA entitlement, leave tracking, coordination with short- and or long-term disability programs, coordination with workers compensation benefits, etc.  

The Leave Administrator works with employees and/or appropriate family members (when applicable), and with healthcare providers to obtain and communicate information on a variety of matters that impact the leave(s). The Leave Administrator partners with campus line managers, departmentally-based HR representatives, and unit heads and academic deans. Within HR, there is strong collaboration among the HR payroll, benefits, information systems, and HR employee relations consulting functions, and this position is expected to engage and lead the coordination among the functions to ensure that all aspects are addressed. The incumbent also coordinates closely with other campus offices that manage leave-related matters including workers’ compensation, ADA accommodations, occupational health/return-to-work issues, and legal issues, as well as with vendors and third-party administrators of disability programs.

Key Functions and Expected Performances:

Administers Leave Programs

Partners with other VU staff to ensure coordination of cases

Educating Campus Constituents

Collect data for analysis of plan activity and other audit and compliance requirements

Position Requirements


A minimum of three to five years of direct experience administering leave and disability plans for a large/complex employer strongly preferred.

Bachelor's degree in human resources or related field required; legal training or other advanced degree preferred.

Substantive experience with Oracle or other enterprise system technology strongly preferred.

Success Factors:  

Application Instructions

Apply Online. Please provide a cover letter with your application. 

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