Legal Administrative Specialist
State of Tennessee
HQ, Office & Administrative Support
Position Description / Responsibilities
About Our Office The Office of the Tennessee Comptroller of the Treasury is responsible for the audit of state and local governmental entities and participates in the general financial and administrative management and oversight of state government. The Office is led by Comptroller Justin P. Wilson, a constitutional officer who is elected by the Tennessee General Assembly.
In the Comptroller’s Office, we strive to deliver on our mission to make government work better. We believe our success as an office depends on finding opportunities for employees to accomplish our office’s goals and answer challenges to make things better.
We want every member of our team to be excited to come to work every day and be challenged. Through dedicated hard work and commitment, every Comptroller’s Office employee accepts personal responsibility to accomplish our mission and uphold it. Position The Office of General Counsel (OGC) serves as legal support for the Comptroller’s eleven divisions. Major responsibilities will include:
Perform general clerical and administrative duties: answer incoming calls, board mailings, open and date mail, type correspondence and reports, notarize documents.
Write drafts and edit legal documents and summaries; complete legal forms; edit written material for typographical errors; grammatical errors; logic and organization.·
Perform records management functions by maintaining documentation of files and assisting with database maintenance.
Summarize and report the details of board meetings.
Assist the attorneys in preparing bill analyses and any other related legislative projects.
Process travel, CLE registrations, and expense reports for attorneys.
Maintain and continually improve individual contribution to a service-oriented culture that supports customers and leadership.
Serve as procurement officer by ordering, maintaining and inventorying office supplies as directed by the legal staff.
Seize process improvement opportunities to streamline workflows and improve accuracy.
Communicate clearly and frequently with executive staff, team members and customers.
Utilize a high degree of tact and diplomacy in all interactions.
Use a variety of reporting methods to ensure compliance with relevant laws, rules, regulations, standards, best practices and policy.
Perform special projects and other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the competency, knowledge, skill, and ability required to be a successful candidate for this position. A degree from an accredited college or university is preferred. Other combinations of education and experience, if evaluated as equivalent, may qualify an applicant for consideration. A successful employee in this role possesses strong communications skills and must be able to manage and prioritize multiple tasks. Candidates must be able to create and maintain strong interpersonal relationships with high profile stakeholders while representing the office.
Compensation The Comptroller’s Office offers a competitive salary and comprehensive benefits package that includes twelve days each of annual leave and sick leave, insurance plans, pension retirement plan, 401(k), college fee waivers, and much more.
Pursuant to the State of Tennessee’s Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State’s policy to provide an environment free of discrimination and harassment of an individual because of that person’s race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran’s status or any other category protected by state and/or federal civil rights laws.