Office Manager & Bookkeeper

Nashville Entrepreneur Center

Nashville, TN

Finance & Accounting , HR, Office & Administrative Support

Position Description / Responsibilities

ABOUT THE ROLE

The Office Manager & Bookkeeper will play an integral role in our Nashville office. This individual will be responsible for providing ongoing bookkeeping and administrative support, maintaining smooth day-to-day operations, and ensuring front desk and administrative functions are handled efficiently, accurately, professionally, and respectfully. We are seeking an individual who will bring positivity and energy to foster a creative and supportive environment while ensuring organizational effectiveness and demonstrating open communication. Responsibilities include:

Bookkeeping & Administration

• Manage all bookkeeping functions in Xero including A/R, A/P, and payroll
• Process receipts daily, making bank deposits at least weekly
• Prepare financial reports for Leadership Team, Board of Directors, and grant reporting as needed
• Monitor the organization’s annual budget in collaboration with Leadership Team
• Work with off-site Accountant to implement proper financial controls and prepare annual tax returns and audit reports
• Manage staff office supply inventory, ordering, and budget while providing for maintenance of office machines (e.g., printer, copier, fax, phones) as needed
• Oversee front desk receptionist and execution of administrative projects and priorities
• Oversee team calendar and communicate policies, updates, and other information as needed
• Liaise with HR vendor to oversee payroll processes, monitor employee benefits, maintain organizational policies, and support the processing/onboarding of new hires as needed
• Provide other administrative support to the Leadership Team as needed, such as donor invoicing, meeting preparation, and contact management

Facility Oversight

• Oversee Facilities Coordinator, including oversight of facility vendors and contracts, key relationships, timeliness of repairs, and cost effectiveness strategies
• Manage and maintain security plan and safety protocols
• Ensure facility is clean, functional, secure, and safe for employees and members

Position Requirements

ABOUT YOU

The ideal candidate for this position thrives in an agile environment and possesses the following:

• Integrity and honesty to present accurate and appropriate information and to exercise excellent judgment in regard to confidential information
• Outstanding interpersonal and communication skills, both oral and written
• Organizational skills with a keen attention to detail and excellent time management capabilities
• Proven problem-solving skills, able to proactively identify and execute upon opportunities and challenges
• Able to work independently, as well as with a team

Other qualifications include:

• 7-10+ years of experience as an office manager and bookkeeper, nonprofit sector preferred
• Deep understanding of and experience with nonprofit accounting, budgeting, and grant tracking/reporting
• Hands on experience with office machines and facility vendor management
• Working knowledge of HR policies and procedures
• Proficiency in Xero accounting software (or comparable), MS Office (Excel, PPT, Word), Google Work applications, Stripe, and Bill.com
• Bachelor’s degree in a related field or equivalent preferred
• Familiarity with donor management a plus

Application Instructions

To apply please go to www.ec.co/careers