Tennessee Hospital Association
Community & Nonprofit
Position Description / Responsibilities
JOB SUMMARY: Under the supervision of the Assistant Vice President, Accounting/Controller, prepares balance sheets, profit and loss statements, and other financial reports. Responsibilities also include analyzing trends, costs, revenues, financial commitments, and obligations incurred to predict future revenues and expenses. Reports organization's finances to accounting department management, and offers suggestions about resource utilization, grant utilization strategies, and assumptions underlying budget forecasts. Also responsible for all payroll activities.
ESSENTIAL FUNCTIONS OF THE JOB: (listed in order of importance) List your principal accountabilities; identify what you do, what end results you are accountable for, and how you measure your success.
- The ability to adapt to a changing work environment and meet challenges presented throughout the day.
- Responsible for performing all payroll activities.
- Calculate and maintain all employee benefit plans listed below and ensure that all benefit contributions are deposited according to Association and IRS/governmental policies.
- PTO accrual
- Health Savings Accounts
- Health Reimbursement Accounts
- Flexible Spending accounts
- 401(k) retirement accounts
- Section 529 plan
- Produce and analyze THA Solutions Group (THASG) financial statements to be provided to the Controller, the CFO, the CEO, and Board of Directors. This includes making all general ledger entries, month-end closing entries, and balance sheet reconciliations and making any adjustments as needed.
- Make all THASG cash flow entries to the general ledger, performing bank statement reconciliations and maintaining an accurate cash balance.
- Produce and analyze financials for Tennesseans for a Responsible Future. This includes making all general ledger entries, month-end closing entries, and balance sheet reconciliations and making any adjustments as needed.
- Prepare financial statements and supporting schedules for the THA Unemployment Compensation Fund. Maintains payroll claims and contribution summaries for each member. Works with Unemployment Cost Control provider in developing contribution rates for its not-for-profit members. Distributes rate schedules to members. Acts as a liaison between fund members and the State of Tennessee, Suntrust Bank, and Thomas and Company.
- Properly allocated deferred income over future periods.
- Maintain and prepare required financial reporting of all federal, state, and third party grant awards in accordance with Generally Accepted Accounting Principles (GAAP) and specific grant requirements. Responsible for ensuring compliance with funding source and following administrative guidelines. Assist in developing budgets for new grants. In charge of preparing reimbursement requests for federal and state grants; preparation of quarterly and annual correspondence and expenditure reports, and monitoring grant related expenditures and ledgers. Responsible for post award grant accounting, including grant closeout functions required by Grants and Contracts Administration and sponsors, including reconciliations, financial status reports, and final invoices.
- Serve as liaison to grantors (federal, state, and other) for grant related financial matters.
- Prepare and file required state and federal reports for both of THA’s political action committees (Friends of THA and HOSPAC).
- Stay apprised of changes in federal and state campaign finance laws.
- Annually verify that all THA employees and THA contractors that lobby Tennessee state government officials on behalf of THA register themselves as THA lobbyists through the Tennessee Ethics Commission Bureau of Ethics and Campaign Finance (TEC).
- As an employer of lobbyists, maintain THA lobbyists’ information and pay the annual employer registration fee for each of them through the TEC website.
- Initiate annual payment of professional privilege taxes for THA employees that are lobbyists or professionals in compliance with Tennessee state law.
- As an employer of lobbyists, prepare required semi-annual expenditure reports to the TEC.
- Prepare yearly 990 tax returns for Section 527 political organizations.
- Prepare quarterly Supplemental Executive Retirement Plan (SERP) statements for senior executive staff.
- Prepare and maintain financial statements for THA’s hospital districts (8) within the state.
- Responsible for filing corporate annual reports for THA, its subsidiaries, and related companies (8) to the State of Tennessee.
- Analyze trends, costs, revenues, financial commitments, and obligations incurred to predict future revenues and expenses. Report organization's finances to department management, and offer suggestions about resource utilization, grant utilization strategies, and assumptions underlying budget forecasts.
- Must be available in the office during regular office hours.
- The ability to sit for long periods of time.
MARGINAL JOB FUNCTIONS:
Assist with monthly closings and account analysis.
Assist with year-end audit preparation and coordinate grant activities with independent CPA firm for preparation of A-133 audit.
Perform other accounting and financial tasks assigned by CFO and Controller.
Number of People Supervised:
Educational and experience Requirements Needed to Perform the Duties of the Job:
Bachelor’s degree in Accounting or equivalent accounting hours required.
Requires at least five years of experience in a related area.
Licensing or Other Special Certifications Required:
Skills Required To Perform the Duties of the Job:
The ability to adapt to a changing work environment and meet challenges presented throughout the day.
Knowledge of the financial accounting process.
Attention to detail and accuracy.
Good communication skills.
Strong multi-tasking and organizational skills.
Capability of meeting assigned deadlines.
Ability to work cooperatively and collaboratively with all levels of employees.
Knowledge of generally accepted accounting practices and principles.
Knowledge of and proficiency with Microsoft accounting software system.
Proficient use of Microsoft office applications, including Excel.
Knowledge of federal, state, and other grant regulations and operation policies.
Understanding of federal and state campaign finance laws and reporting requirements.
Please submit your resume along with a cover letter to Suzette Crutchfield: