Operations Manager

Essential Responsibilities:

• Process all accounting transactions in accounting software: accounts payable, member invoices, cash receipts for both the Rotary Club of Nashville and the Nashville Rotary Service Trust
• Work with outsourced controller to prepare monthly financial statements including needed journal entries and bank reconciliations
• Work with outsourced controller on all required payroll tax filings, including tax deposits, quarterly reports, annual returns, 990 preparations
• Complete all required financial reports, such as file needed 1099s, state charitable solicitations permit, personal property tax return
• Enter board approved budgets in accounting software
• Proactively manage the PayPal and Give Lively accounts to assure cash is transferred on a regular basis and all related accounting entries are up to date
• Prepare fundraising reports and send donor acknowledgements in a timely manner
• Monitor accounts receivable and work with executive director on collections

Secondary Responsibilities

• Provide assistance with annual budget preparation
• Assure an appropriate level of office supplies at all times
• Handle all necessary documentation related to Rotary District and International
• Assist in preparing for and running weekly Rotary meetings
• Attend service projects as needed

Key Skills and Work Style:

• Maintain meticulous order and exceptional organization with all records and files
• Assure 95-100% accuracy in all accounting work; ability to review work and correct errors independently
• Routinely hits deadlines, both internal and external
• Works collaboratively with all team members, staff and volunteers

Education and Experience:

• College degree or equivalent experience
• Minimum of 3 years’ experience in office management, bookkeeping or nonprofit administration
• Experience with QuickBooks, database management preferred

Environmental Conditions & Physical Demands:

• Must have the ability to attend weekly Rotary lunch meetings on Mondays.
• Flexible scheduling available.
• The work environment involves everyday risks or discomforts requiring normal safety precautions typical of such places as offices, meeting and training rooms; use of safe work practices with office equipment; avoidance of trips and falls and observance of fire regulations.
• The work environment will require walking, standing, bending, and carrying of items weighing 1-15 lbs. Also, the employee must have manual dexterity, visual and auditory acuity.
• Some repetitive motion is involved.